Personal data collected by WMH INSTITUTIONNEL (the contractor of the European Commission for the European Maritime Day 2023) during organization of exhibition include name, surname, name of company, full address and country, mobile phone number, e-mail address, as well as logo and description of the stand and/or company, and invoice information such as VAT number.
WMH INSTITUTIONNEL will only disclose information to third parties if that is necessary for the fulfilment of the exhibition organizational purposes and to the following recipients: the European Commission’s ordering service and security service, the IT/web/digital/print agencies.
Please note that we will not divulge your personal data for direct-marketing purposes.
The contractor, including subcontractor(s) will not transfer or make available in any form the data to any person or institution without the prior written consent of the European Commission.
We are committed to ensuring that your information is collected (through the usage of a properly setup SSL / TLS certificate) and stored in a secure way.
In order to prevent unauthorized access or disclosure, we put in place appropriate technical, physical and managerial procedures to safeguard and secure the information we collect online.
The data will be stored only on servers located within the EU/EEA for a maximum period of 12 months.
After this retention period, all personal data collected for registrations purpose will be deleted from both the collecting and backup servers.
The data-set may be used only in compliance with the data protection principles in Regulation(EC) 2016/679.
When working with subcontractor(s), the contractor will include in the relevant contracts appropriate contractual provisions to ensure that the data is used by the subcontractor(s) in line with Regulation (EC) 2016/679 or equivalent national data protection legislation and that the use is strictly limited to the purpose of the contract.
The contractor, including sub-contractor(s), will undertake to comply with any additional security requirements communicated by the European Commission and/or European Data Protection Supervisor (EDPS) in writing at any stage of the project.
The contractor will ensure that the data is only accessible to parties which are subject to confidentiality obligations and that a confidentiality declaration is signed by all members of the project team.
Please feel free to contact us for any modification queries or complaints at EMD2023firstname.lastname@example.org